Employment Opportunities

We are currently inviting applications for the role of:

Administration Assistant - Student Services/Pastoral 

Our Lady of Mercy College Australind is a nurturing co-educational secondary College for students from Year 7 to Year 12.

The Catholic faith, in the Mercy tradition, is at the heart of the College. The guiding philosophy is centred in ‘Embracing Life, Nurturing Faith and Inspiring Learning’. We encourage our students to embrace all aspects of life, to nurture their spirituality and to let their natural curiosity inspire deep learning.

The Administrative Assistant is an important point of contact for the school and contributes to the smooth operation of the Head of Year Office.  

The position requires a person with excellent interpersonal and organisational skills.  Experience in a similar work environment would be considered favourably.

This position commences in mid-January 2023.

Key Areas of Responsibility

 

The role may include;

  • Working closely with the Heads of Year to assist with student service 

  • Answering incoming telephone calls in a warm and friendly manner and forwarding them to appropriate personnel

  • Maintaining the Head of Year Office

  • Contacting student Families  

  • Recording student attendance

  • Collating student medical information for camps and excursions

  • Accompanying students from time to time  

  • Maintain student files for future and current students

  • Office stationery stock ordering

  • Assisting with the organisation of student events

  • Other administration duties as required by the Executive

Essential Selection Criteria

The successful person will have the following;

  • A Catholic background or the ability to demonstrate empathy with the Catholic ethos of the College

  • A minimum of 2 years proven experience in a similar role

  • Professional written and oral communication skills

  • High-level organisational, administrative and customer service skills

  • Demonstrated experience in record-keeping and document control

  • Well-developed skills using Microsoft Office 365 products

  • Ability to manage highly confidential and sensitive information

  • Excellent data entry skills with an emphasis on speed and accuracy

  • Flexible and adaptable approach to work

  • Ability to show initiative and take direction within a team context

Desirable Selection Criteria

  • In-depth knowledge of school administration systems such as SEQTA, MAZE or AoS

  • Demonstrated experience in an educational context

Qualifications Required

  • Current First Aid Certificate (to be obtained if not held)

  • National Criminal Record Check

  • Working with Children Screen Check

  • Have completed, working towards, or be willing to work towards completing a CEWA Accreditation requirements. Additional information can be found here: CEWA Limited Accreditation Framework

Hours
 

Monday to Friday, 8.00 am – 4.00 pm.

44 weeks per year, including 1 week during each school holiday break

Some after-hours work may be required from time to time.

 

Salary Package
 

Level 3, Step 1 $60,688 (Full-time equivalent)


Award: Administrative and Technical Officers EBA

 

How to Apply

 

All applicants must complete an Application Form, including the relevant attachments required to be considered for any position. Download the Application Form here.

Applications are to be addressed to The Principal, Mr Rob Crothers and submitted via email to humanresources@olmca.wa.edu.au.   

 

Closing Date

 

Applications must be submitted before 4.00 pm (WST) on Friday, 18 November 2022.

Should the short timeline pose a challenge in finalising an application, please email  humanresources@olmca.wa.edu.au

Please ensure that you allow sufficient time to submit your application, as late applications will not be accepted.

 

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Embracing life  |  Nurturing faith  |  Inspiring learning